District and Club website/database USAGE Policy

It is the general policy of Rotary Districts using the District 6960 Website/Database, that personal information, including, but not limited to, contact information, personal addresses, telephone numbers, and e-mail addresses are the private property of the individual and that the district is loaned the use of this data. The purpose of this policy is to protect “the use of and privacy of” our members’ data by preventing the distribution or use of this information by anyone, except in accordance with the following procedures:

> District leadership may only use this database to mass contact Rotarians within their District for Rotary-related purposes.

> Club leadership may only use this database to mass contact Rotarians within their CLUB for Rotary-related purposes.

> Members may only use this database to contact other Rotarians on a “one-to-one basis” for Rotary-related purposes.

> Individual data posted to the District 6960 Website/Database may not, under any circumstances be sold, distributed or used for any non-Rotary related purpose by any member.

> Members may not, under any circumstances, distribute other Rotary members’ personal information obtained from the District 6960 Website/Database to any person or entity, public or private, without the express written consent of each member whose information is being distributed.

> Member data posted on District 6960 Website/Database may not be used by any member or club to mass contact other members (other than the member’s within their own club) for any purpose other than Rotary-related purposes.

> Clubs and their members are also prohibited from utilizing the District 6960 Website/Database to create or obtain mass mailing lists, contact telephone lists (or any data fields contained in the database) for any other clubs via the District 6960 Website/Database for any purposes, including club fund raising or club service projects. (However, contacting the Club Presidents with your club projects is permitted.)

> Violation of this policy (depending on the severity of any abuses) may result in, but not limited to the following actions:
- 1) the offending member having their security clearance reduced to LEVEL 1 (Member-level access only), -or-
- 2) the offending member having their security clearance reduced to LEVEL 0 (public-level access only), -and/or-
- 3) recommendation of dismissal from Rotary to the Board of Directors at the member’s club.

> The District Communications Officer (DCO) will be the arbiter of this policy. Any decisions made by this individual, with regard to violations of this policy, will be communicated immediately to the District Governor.

> Appeal of decisions made by the DCO may only be made by the affected individual to the District Governor. The decisions of the District Governor in such matters are final and may not be appealed further.

Anyone accessing the District 6960 Website/Database, must agree to the terms of this policy, the first time they sign on, before access is granted.

(7/1/2006)